Volume 11 Issue 2

February 2006

RVSHRM is an
Affiliate of

President's Message | Treasurer's Report | Announcements | Board Minutes
New Members & Changes
 

Monthly Program by Johna Campbell

February 2006 Program Tuesday, February 28, 2006 The Hotel Roanoke & Conference Center Registration: 11:30 a.m. Networking: 11:30 a.m. - Noon Lunch: Noon Program immediately following lunch. “Cupid and the Cubicle” Presenters: Diane Casola and Dan Summerlin, Woods Rogers LLC February is the month for romance, but when do those office flirtations become real headaches for employers? Diane and Dan will present a light-hearted but frank discussion of situations HR professionals may need to deal with when Cupid enters the workplace. From sweethearts to broken hearts, from employment policies to Sexual Harassment lawsuits - be aware and be prepared. Please make reservations by utilizing the event reservation form or e-mailing Joyce Kessinger at jkessinger@boxley.com. Please include "RVSHRM RSVP November" in the subject line. Registration Deadline is Wednesday, February 22nd.

President's Message by Sharon Bowers

President’s Message February 2006 Hard to believe that we are into the second month of the New Year! Makes one realize how precious time is and how we truly need to manage it well. Rhonda Young and Phil Peters, both with Carilion Health Systems presented an excellent program last month on the automation of their employment processes which definitely helped them to save time. Hope everyone was able to attend. Did you know that the SHRM website offers many resources and links to help you save time? Do not reinvent the wheel – utilize this tool by going to www.shrm.org. Remember, it offers valuable information in the form of articles, research reports, forms, white papers and much more. Have a great month and don’t forget to register for our February meeting. It should be exciting and informative! Also, don’t forget to register for the State Conference to be held this October at the Hotel Roanoke. You can register on-line by going to our website and clicking on the link. If you have any problems, please contact Barbara Phelps, Registration Chair or Dan Semones, Conference Chair. Mark those calendars! Sharon Bowers President

Treasurer's Report By Debbie Honaker

RVSHRM TREASURER'S REPORT FOR JANUARY 2006 Balance as of December 22, 2005 $10,868.04 INCOME October Meeting $295.00 December Social Meeting $239.02 Silent Auction at December Meeting $1,361.00 January Meeting $825.00 Raffle for SHRM Foundation $45.00 Membership $1,438.04 SHRM Refund $1,287.50 State Conference Sponsors $8,000.00 State Conference Exhibitor $1,150.00 Total Income $14,640.56 Balance $25,508.60 EXPENSES December Social Door Prize $42.00 December Social $2,197.90 Letterhead/Envelopes $307.56 SHRM State Council Dues $264.00 ACH Bank Charge $78.56 Board Planning Meeting $22.23 Valet Parking (bringing equipment for meeting) $10.00 Total Expenses $2,922.25 Balances as of February 1, 2006 BALANCE OF CHECKING ACCOUNT $22,586.35 CERTIFICATE OF DEPOSIT BALANCE $12,209.18 BALANCE OF ALL RVSHRM ACCOUNTS $34,795.53

Board Meeting Minutes by Sandy Hamilton

Minutes from Board Meeting January 6, 2006 Virginia Rehabilitative Services’ Office, 9:00 – 10:30 a.m. The following Board Members were in attendance: Sharon Bowers, Donna Moses, Debbie Reid, Donna Tatum, Debbie Honaker, Joy Hanson, Barbara Phelps, Sandy Hamilton, Johna Campbell, David Wolfe, Lauren Prada, and Matt Duffy. Sharon Bowers, 2006 President, called the meeting to order. The following reports were presented on the results of 2005 goals and goals for 2006: Dan Oyler – Professional Development Sharon Bowers reported for Dan Oyler that all of the questions on HRCI Certification Leadership for 2005 are “Yes” except the question, “Achieved a net increase in the number of chapter board members certified.” Dan reported that we have actually decreased by two. 2006 Goals are as follows: 1. Offer Spring and Fall university-based Study Course in conjunction with Mary Baldwin College. 2. Offer HR Essentials class for non-HR and those new to HR 3. Write one or two articles on certification for the newsletter 4. Maintain Chapter certification at 40% of membership 5. Offer 3 or more programs per year with Certification Credits (in conjunction with Programs Committee.) 6. Increase number of certified professionals on the Chapter Board. Johna Campbell – Programs Johna Campbell reviewed 2005 program goals and felt like they were accomplished. Four programs were offered for recertification, programs were evaluated and interactive time was granted to members before each meeting. 2006 Goals are as follows: 1. 10 meetings with programs and one holiday event (Cancel October meeting due to State Conference). 2. HRCI Certified Sessions – 4 3. Significant Spring Session 4. Diversity Meeting in November 5. Paid speakers at 2 meetings (April & November) 6. Committee Roles: HRCI Coordinator Communication Coordinator Exhibitor Coordinator Debbie Honaker – Treasurer Debbie Honaker felt the Treasurer’s goals for 2005 were met. She presented Board Members with a copy of the 2006 budget. She noted that the program for the website, Dan Semones’ trip to National and an ad in the Blue Ridge Business Journal accounted for the $6,000 over budget amount for 2005. Debbie asked Board Members to review the 2006 budget and be ready to discuss it at the next Board Meeting. It was also announced that $1,366 was realized on the December auction. Donna Moses – Membership Donna Moses reviewed the 2005 goals. Since Donna accepted leadership of the Membership Committee mid-year and does not have access to some prior information, she felt that it is questionable that we obtained 90% renewals from our membership, that we converted 40% of guests to members (most guests are perhaps not potential members so this percentage needs to be revised for 2006), that all members who did not renew were personally contacted, and that membership information was presented at every meeting. 2006 Goals are as follows: 1. Obtain renewal from 85% of membership 2. Convert 40% of qualified guests to members 3. Call all new members for orientation 4. Contact all members who do not renew 5. Contact all guests who fill out cards 6. Present membership information at every meeting 7. Highlight new members at every meeting. 8. Post membership information on website 9. Accept renewals only if National SHRM information is provided 10. Place Chapter on National billing. David Wolfe – Communications David Wolfe felt 2005 goals were met. 2006 Goals are as follows: 1. Determine if budget is sufficient for website maintenance and determine return on the investment. 2. Update information on Board Members 3. Review and update website information (consider electronic directory) 4. Identify and prioritize special projects (including membership update) Joy Hanson – Newsletter Joy Hanson felt 2005 goals basically were met. 2006 Goals are as follows: 1. Monthly newsletter goes out the 5th of every month. 2. Articles are due after Board Meeting/last week of month 3. Establish networking with other newsletter chairs 4. Continue to post birthdays to website 5. Continue to provide good news on births, promotions, marriages, etc. Donna Tatum – Marketing Donna Tatum felt 2005 goals were met. 2006 Goals are as follows: 1. Attend Expos and interact with other members 2. Continue 50/50 raffle for Foundation 3. Hold one monthly presentation on utilizing website material 4. Hold Silent Auction for December Holiday Social Lauren Prada – Workforce Readiness Lauren Prada felt 2005 goals were met. 2006 Goals are as follows: 1. Successfully complete Phase I of the program in William Byrd High School and continue in the fall term. 2. Add an additional high school and additional volunteers to the present program. Matt Duffy – Historian 2006 Goals are as follows: 1. Place historian information on disk 2. Take pictures of meetings, events, etc. and perhaps place on website Barbara Phelps/Debbie Reid – Diversity 2006 Goals are as follows: 1. More minority members involved in RVSHRM 2. More articles in newsletter on diversity 3. November meeting will be devoted to diversity program Kathy Claytor – Student Chapter In 2005, RVSHRM completed the following initiatives to support the student chapter: Membership grew from one chapter member to eight chapter members (seven is required to maintain the charter). RVSHRM made a financial contribution to the chapter and paid the cost of seven SHRM student memberships at $35 each and one chapter advisor membership at $100. Total 2005 financial commitment was $345. Hosted six students at a monthly RVSHRM meeting with RVSHRM covering the cost of the luncheon for each. Hosted one student at an RVSHRM Board Meeting. Surveyed RVSHRM chapter membership and provided a list of chapter member speakers and internship sites. Two RVSHRM chapter members spoke/ provided support/ information to the students at their monthly meetings. Delta Dental of VA sponsored a student chapter intern for the spring semester for a total of 120 hours. In the fall of 2005, held planning meeting with Dr. Gail McKee and Bayard Harris, Roanoke College faculty. Goals for 2006 are as follows: 1. Facilitate Mentor opportunities 2. Outreach to other Roanoke Valley colleges to promote membership in student chapter 3. Outreach to nearby student chapters at VA Tech and Radford 4. Explore alternative to the scholarship program such as sponsoring a trip to the National SHRM Conference Joyce Kessinger – Arrangements 2005 Goals were reviewed as follows: 1. Becky Reynolds tracked member attendance. 2. Registration was streamlined by using a spreadsheet with names of those registered listed. Since most members have nametags, pre-printing is not necessary. 3. Attendance was reconciled with the cash and checks before passing to the Treasurer. Attendance was also reconciled with the hotel bill before payment. 4. Member involvement this year has included Joy Hanson, Bill Stephenson, Karen Cobble, Matt Duffy and Debbie Honaker. 5. Evaluations were not performed on food/arrangements. 6. Three buffets were held this year. 7. There is no need for members to bring receipts to the meetings since the Treasurer has information on the credit cards. 8. Invoices and receipts are provided at the registration table. 2006 Goals are as follows: 1. Continue to work on streamlining registration. 2. Continue to work on reconciling attendance with cash and checks and hotel bills. 3. Solicit different people to help with registration 4. Conduct a survey on food choices 5. Continue to educate members about registering in advance 6. Prepare an arrangements’ handbook for the next Vice President Sharon Bowers requested that Board Members e-mail her the results of the 2005 Chapter Achievement Plan by Thursday, January 12, 2006. Sharon Bowers asked Board Members to introduce themselves at the next meeting and be prepared to tell something about their committee and ask for volunteers. Sharon Bowers thanked the 2005 Board Members for all their hard work. It was decided that the Board Meetings will continue to be held from 10:30 – 11:30 a.m. prior to the membership meeting. Meetings will begin at 12:15 p.m., and members will be advised that meetings and registration will be 11:30 a.m. to 1:30 p.m. Sharon Bowers announced that anyone who wishes to attend the State Meeting on January 27th in Alexandria should contact her. Donna Tatum presented the new letterhead. It was announced that Coy Renick would install the officers at the next regular meeting. Debbie Honaker will see that an audit is performed for 2005. Sharon Bowers would like for us to apply for the Pinnacle Award in 2006. It was suggested that chapter buttons be available for the Leadership Conference in November and maybe for the State Conference in October. There being no further business, the meeting was adjourned. Respectfully submitted, Sandy Hamilton, Secretary   Minutes from Board Meeting January 24, 2006 Hotel Roanoke 10:30 a.m. - 11:30 a.m. The following Board Members were in attendance: Sharon Bowers, Donna Moses, Debbie Reid, Donna Tatum, Joy Hanson, Barbara Phelps, Sandy Hamilton, Joyce Kessinger, Lauren Prada, and Matt Duffy. Sharon Bowers, 2006 President, called the meeting to order. Motion was made by Matt Duffy and seconded by Barbara Phelps to approve the November 22, 2005, and January 6, 2006, Board Minutes. The motion was carried. Sharon Bowers distributed the 2006 budget. After discussion, it was decided we would review the 2006 budget at the February Board Meeting and make recommendations at that time to balance the budget. A notice will be made in the February newsletter concerning the Membership Scholarship. If no one applies, that scholarship monies could be used to help balance the budget. Sharon Bowers reported for Johna Campbell that the following programs have been scheduled: February – Woods Rogers – Cupid and the Cubicle March – Dennis Myers – Outsourcing May – SHRM Foundation presentation Board members were asked to e-mail Johna additional program suggestions. Sandy Hamilton was asked to prepare an article for the February newsletter regarding the Partnership for Employed Caregivers. Donna Tatum announced she has arranged for the SHRM Foundation’s presentation at the May meeting. Donna distributed brochures, State Conference brochures and letterhead. She announced that one of the raffles would feature a $40 gift certificate to Hotel Roanoke Donna Moses reported 153 people have renewed their membership. A cutoff date of March 31st will be established for renewal. Sharon Bowers reported for David Wolfe that it is recommended that the website undergo two Phases— Phase I – Update for errors and changes and Phase II – Enhancements. Board Members are encouraged to go on the website, review and e-mail David with changes/corrections. Further discussion will be held at the February Board Meeting concerning the website changes. Membership monthly meeting dues will be $20 starting in February. This has been corrected on the website. Lauren Prada announced that the Workforce Readiness program at William Byrd began this week. The July program will feature the Workforce Readiness Committee and their accomplishments. Behavioral Evaluations are being distributed to the classes. Debbie Reid announced the Diversity Committee will meet for the first time next week. Debbie will attend a Diversity Workshop in February. Sharon Bowers is receiving requests from people to be speakers at our meetings. She will forward these requests to Johna Campbell. In response to Dan Oyler’s request for a co-sponsorship of the VEC program, motion was made by Matt Duffy and seconded by Debbie Reid to co-sponsor this program. The motion was carried. Joyce Kessinger announced 72 people registered for today’s meeting. The Hotel Roanoke will not be able to accommodate us for the September meeting. Sharon Bowers will review information on the website .Jobs which is affiliated with SHRM and further discuss at the February meeting. There being no further business, the meeting was adjourned. Respectfully submitted, Sandy Hamilton, Secretary

Announcements

Roanoke Partnership for Employed Caregivers By Sandy Hamilton, CEBS This was the topic of our May 2005 meeting. At this meeting, Frank Rogan, Executive Director for the United Way and member of the Executive Committee of The Partnership for Employed Caregivers, introduced the partnership to our membership. Since eldercare is quickly becoming a challenge that many individuals and businesses are not prepared to face, it was felt that another call to action is appropriate. Please take a few minutes to review the following article on Eldercare: Eldercare. How Does it Affect Our Company? A focus on impact and solutions By: Maggie Gray, SPHR Twenty-five years ago, businesses were faced with a call for change to accommodate the needs of workers with young children. Today, our rapidly aging population presents companies with a new call for change—policies and benefits to address the needs of workers who are providing eldercare. With the Roanoke Valley aging population growing faster than even the rapid growth experienced nationally, a partnership has formed to address related challenges. The Roanoke Partnership for Employed Caregivers is a collaborative initiative between the public, private and non-profit sectors in the Roanoke Valley to address the challenges of eldercare and the workplace. The Partnership is encouraging companies to become eldercare friendly in order to:       · Reduce the negative impact of caregiving on their bottom-line;     · Find it easier to attract and retain the best workers;     · Increase productivity by reducing stress on employees;     · Reduce disruptions in the work schedule; and     · Enhance their community image, which can attract new customers.   Employed caregivers do not have to go it alone and companies do not have to lose valuable employees, time and money. There are a variety of benefits that an employer can offer that can provide positive results for both employers and employees. Several members of RVSHRM are involved in this project, and we still need your help. If you would like someone from the Partnership to come and speak to you about the resources it can provide please call or e-mail the partnership at: 540-982-2345 or info@employedcaregivers.org. The Roanoke Chapter Sponsors Memberships The Roanoke SHRM Chapter will sponsor memberships for several HR Professionals whose employers do not fund their National and Local SHRM memberships. Through these one-year memberships, the Chapter hopes to better serve the community and to reach persons engaged daily in the field of HR who may not currently be participating in the either organization.  Recipients of the Chapter-sponsored memberships will be expected to pay their own fees for the Chapter’s monthly luncheons and other events. They will not be identified to Chapter members as recipients of sponsored memberships. Persons interested in applying for the one-year membership should submit the following items as soon as possible: · Letter of interest, describing their current position and the   benefits they hope to receive from National and Local   SHRM membership · Resume  · Letter of recommendation from their employer that includes   confirmation their memberships will not be employer-paid If you are interested, please contact Barbara Phelps.  Funds available for this new program are limited, so you are encouraged to act promptly to ensure your request is fully considered. RVSHRM Co-Sponsor’s 2006 SWVA Regional Job Fair April 4, 2006 RVSHRM has joined the City of Roanoke, and Roanoke Area Job Opportunities Convention (RAJOC) as a co-sponsor of the 8th Annual SWVA Regional Job Fair presented by the Roanoke Times. This Valley Works (TVW) a component of TAP, is responsible for planning and coordinating the Job Fair and is now seeking employer/vendor participation. It is anticipated that there will be up to 75 employers in attendance to talk to at least 1,000 highly qualified job seekers and 400 students on April 4, 2006. To participate, RVSHRM members can use the on-line employer registration form to sign-up by the March 27th deadline. If you would like more information please contact Job Fair Coordinator, Cheryl Cobbs at 540-853-6550 or email at cmc770@piedmont.dss.state.va.us. The proceeds raised through employer/vendor participation fees assist TVW in providing quality educational services, skill training, job readiness and job retention training and job placement services for low-income adults and youth throughout the area. PLAN TO BE A PART OF JOB FAIR 2006!

New & Returning Members & Changes